RULES AND REGULATIONS, CAMPING AND ACCESS

1. GENERAL TERMS
1.1

Rockstadt Extreme Fest 2026 will be a cashless event in order to promote the personal and general safety of event participants. You will be able to pay for goods and services only by using a wristband incorporating an RFID chip (“Payvent Tag”) or an RFID chip card (also referred to as the “Payvent Tag”) during the event. The Payvent Tag is operated by our partner, Payvent.

1.2

The Terms and Conditions for the use of the Payvent Tag (hereinafter referred to as the “Payvent Tag Terms and Conditions”) constitute a distance contract concluded between the Event Organizer, ASOCIATIA CULTURALA REF, with its registered office in Brașov, Nicolae Titulescu Street, No. 2P, Tax Identification Number (CUI): RO33142567, in its capacity as issuer of the Payvent Tag, and any person who possesses, wishes to use, or actually uses the Payvent Tag and the services associated with the Payvent Tag (i.e. “You” / “Your”, as the “Customer”) during the Rockstadt Extreme Fest 2026 event, taking place from 27.07.2026, 13:00 until 01.08.2026, 03:00.

1.3

By collecting and using the Payvent Tag, you fully and unconditionally accept these Terms and Conditions and every provision contained herein. Failure to accept these Terms and Conditions, or any provision thereof, obliges you to immediately cease using the Payvent Tag and to return the Payvent Tag to the nearest Credit Point within the event.

2. DEFINITIONS
2.1

For the purposes of these Terms and Conditions, the following terms shall have the meanings set out below:

Organizer

The general designation of ASOCIATIA CULTURALA REF, having its registered office in Brașov, Nicolae Titulescu Street, No. 2P, Trade Register number: n/a, Tax Identification Number: RO33142567, acting as the Organizer of Rockstadt Extreme Fest 2026.

Event

For the purposes of this Agreement, the Event is Rockstadt Extreme Fest 2026, organized in BRAȘOV, ROMANIA, during the period 27.07.2026, 13:00 – 01.08.2026, 03:00.

Participant

Any natural person attending the Event organized by the Organizer during the Event period.

Customer

Meaning “You”, as a Participant who, by purchasing, possessing, holding and/or using the Payvent Tag during the Event, has agreed to the provisions contained in these Payvent Tag Terms and Conditions made available by the Organizer.

Contractual Partners

An economic operator or any other natural or legal person carrying out independent commercial activities or independent presentation activities within the Event, based on a contractual relationship with the Organizer.

Operator

The person designated by the Organizer or its collaborators to operate the Payvent Service.

Payvent

The trade name of SC FLOW CONCEPT S.R.L., having its registered office in Romania, Bucharest, Sector 3, Str. Istriei, No. 9, Building C7, Apartment 19, Tax Identification Number RO35132063, administrator of the Payvent Service.

Payvent Service

A set of functionalities and services provided by Payvent for the administration of electronic voucher services and/or related services.

Payvent Tag

Also referred to as the Tag, it is a special payment method used during the Event that incorporates an electronic voucher issued by the Organizer, containing a balance, rechargeable, and usable during the Event as consideration for products or services purchased by Customers from the Organizer and/or the Contractual Partners.

The payment medium is provided either as a PVC card (“Payvent Card”) or as a wristband to which a PVC card is attached (“Payvent Wristband”). The card contains an RFID chip and/or a QR code and stores no personal data relating to Customers.

Voucher

A single-purpose voucher (SPV) or multi-purpose voucher (MPV), stored electronically on the RFID chip and/or in physical format.

Product

Items and rights having monetary value that may be purchased during the Event from the Organizer or the Contractual Partners, as well as any vouchers or similar means that may be offered in exchange for them.

Service

Any service provided by the Organizer or the Contractual Partners during or in connection with the Event, whether free of charge or paid.

Website

The online platform hosted at www.payvent.io and its subdomains.

User

A Customer over the age of 16 who, by completing the Account creation process on the Website, has agreed to the provisions of these Terms and Conditions.

Account

The section of the Website consisting of an email address and password (without limitation thereto), allowing the User to register the Payvent Tag and containing information about the User and the purchase history made during the Event. The User is responsible for ensuring that all information entered when creating the Account is accurate, complete and up to date.

Balance

The available credit resulting from loading or reloading the Payvent Tag by a User or Card Holder using the payment methods made available by the Organizer.

Agreement

The distance contract concluded between the Organizer and the User/Card Holder, without the simultaneous physical presence of the Organizer and the User/Card Holder.

Credit Point

A physical location designated within the Event where Operators perform credit loading, credit reloading and unused balance refund operations.

Help Desk

A physical location designated within the Event where Operators provide information and perform Payvent system-related operations.

Credit Points

The numerical balance available on the Tag following the (re)loading of a Tag.

3. PURCHASING POLICY DURING THE EVENT
3.1

During the Event, there will be points where you may purchase the Products and Services made available by the Organizer and/or the Contractual Partners.

3.2

You are required to use only the payment methods and instruments established by the Organizer during the Event. As a general rule, payments within the Event will be made using the Payvent system and the Payvent Tag.

3.3

The Payvent Tag is an RFID technology based on cashless payment technology. The Payvent Tag shall not be considered a debit/credit card or the equivalent of cash. No interest shall be paid on the funds loaded onto the Tag. The Tag is non-transferable (it may only be used by one person) and is not intended for resale. The Tag does not contain any confidential information relating to You. The Tag has a single individual account balance and may only be used for cashless payments during the Event, exclusively during the period 27.07.2026, 13:00 – 01.08.2026, 03:00.

3.4

Within the Event, the Payvent Tag is considered a payment instrument of the following type:

MPV (Multi-Purpose Voucher), as defined by the European Commission, due to the fact that, in exchange for the Credit Points available on the payment instrument, Customers may purchase only Services or Products within the Event that are subject to different VAT rates.

In this case, VAT is collected upon the use of the Credit Points.

The issuance of a fiscal receipt and/or invoice for the purchased Product/Service is the responsibility of the Contractual Partners and/or the Organizer, where the Organizer operates its own points of sale.

3.5

If you require a fiscal invoice for the Products or Services purchased during the Event, you are required to keep all fiscal receipts issued by each individual Contractual Partner in order to subsequently request the fiscal invoice from the respective Contractual Partners and/or from the Organizer.

4. SPECIFIC CONDITIONS FOR THE USE OF THE PAYVENT TAG
4.1 Requesting the Tag
4.1.1

You may personally request a Payvent Tag upon arrival at the Event from the Credit Points, or you may receive the Tag directly at the Event entrance, depending on the Organizer’s decision.

4.1.2

The issuance of a Payvent Tag costs 0 LEI, an amount that will be withheld upon the first top-up from the balance loaded by You and will not be refunded.

4.1.3

The security deposit for the Payvent Tag is 0 LEI, an amount that will be withheld upon the first top-up from the balance loaded by You and will be refunded when you request the refund of the unused balance and return the Tag to a Credit Point, in accordance with the conditions set out under Section 4.6.

4.1.4

Please take good care of the Tag you receive! As the Customer, you are responsible for keeping the Tag safe and taking proper care of it.

You should treat your Tag as you would cash in your wallet.

If your Tag is lost, stolen, copied and used by someone else, or damaged in any way, any available funds stored on the Tag may be lost, just as if you had lost your wallet.

Do not expose the Tag to fire, excessive heat, or any other circumstances that could damage the chip contained within the Tag.

The Organizer shall not be liable for any damage you may suffer.

4.1.5

You shall remain responsible at all times for the use of the Tag and the activity carried out through your online Account, regardless of whether such activity has been authorized by you.

If you choose, or are provided with, a User identification code, password or any other information as part of our security procedures and/or your Account, you must treat such information as strictly confidential.

You must not disclose it to any third party.

4.1.6

Without prejudice to any of our other rights, we may (without prior notice) terminate our agreement with You, cancel or suspend your Payvent Tag or your online Account, or refuse a transaction if we have reason to believe that the Tag or online Account is being used fraudulently, unlawfully, or in breach of these Terms.

In such situations, we may refund any unused balance remaining on your account, at our sole discretion, provided we act reasonably.

Any refund, if granted, shall be processed in accordance with Clause 4.6.

4.1.7

If the system detects that you have forged the Payvent Tag or altered the information stored on it, we have the right to retain the Tag and to take legal action against you.

4.1.8

If you require assistance regarding the Tag, please contact us using the following contact details:

info@rockstadtextremefest.ro

4.2 Tag Registration
4.2.1

During Rockstadt Extreme Fest 2026, the Tag registration service on the Payvent website or in the Payvent application:

will not be available.

4.2.2

If the Tag registration service is not available, the Payvent Tag may still be used without registration.

In this case, we wish to inform you, as the Customer, that if the Tag is lost, stolen or damaged, the Voucher is considered lost, cannot thereafter be used by the original Tag owner (and anyone who finds the Tag may use the available balance, since the Tag cannot be cancelled), and you are responsible for keeping the Tag safe and taking proper care of it.

4.3 (Re)Loading the Tag
4.3.1

The Balance may be loaded or reloaded at the Credit Points within the Event using the payment methods made available by the Organizer. You may load your Payvent Tag as many times as you wish.

4.3.2

By loading or reloading the Tag, you confirm and agree that the amount of money available on the Tag is the same as the amount you have paid to the Operator, from which any applicable specific fees may be deducted.

4.3.3

Each Tag has a balance and may only be loaded or reloaded in RON (LEI).

Following each load or reload, the conversion rate is:

1 LEU = 1 Credit Point

Each load or reload must have a minimum value of 1 LEU.

The maximum balance of the Tag and the maximum amount for a single load or reload is 1,000 LEI.

4.3.4

For transactions carried out at the Credit Points, complaints may only be submitted at the Credit Points immediately after the load or reload has been completed, provided that the discrepancy can be clearly determined.

No complaints will be accepted after leaving the Credit Point.

For online transactions, complaints may be submitted to:

info@rockstadtextremefest.ro

4.3.5

Credit Point opening hours during the Event:

27.06.2026 – 01.08.2026, 13:00 – 05:00

4.3.6

No commission is charged for payments made by bank card.

When loading or reloading using a bank card, the balance is loaded in LEI.

For debit or credit cards denominated in currencies other than LEI, the amount will be converted according to the exchange rate applied by the issuing bank, in accordance with the agreement between You and your bank.

4.4 Using the Tag
4.4.1

Goods or Services are purchased by making payment to the suppliers within the Event using the payment terminals provided by Payvent.

The terminal may consist of:

A Tag reader placed on the counter and visible to the Tag holder;
A POS terminal facing the Operator and not necessarily visible to You;
A mobile POS terminal with an integrated Tag reader.
4.4.2

Payment process:

The Operator selects the products requested by You;
After the purchase amount has been determined, the amount is displayed on the Tag reader screen and, if you accept the displayed amount, you tap your Tag on the reader to complete the transaction;
The Tag balance is reduced by the transaction amount;
The reader screen displays the new balance.
4.4.3

If a transaction has been processed by mistake with an incorrect amount, or if it must be cancelled for any reason, the operation may be carried out at the payment terminal.

A transaction may only be cancelled on the same payment terminal where it was originally processed and only if it was the last transaction both on that terminal and on the Tag.

Otherwise, the transaction cannot be cancelled.

4.4.4

The payment system also allows tips to be added, in which case an amount greater than the actual value of the ordered products is entered.

In this case, we specifically advise you to verify the amount displayed on the payment terminal before confirming the transaction.

4.4.5

You are responsible for all approved transactions carried out using your Tag.

If you allow another person to use your Tag, such use shall be deemed to be authorized by You, and You shall remain responsible for all transactions carried out using that Tag.

4.4.6

The Tag may only be used as a payment method during the period of Rockstadt Extreme Fest 2026, exclusively during this Event, with the following suppliers of goods and/or services:

To be completed with the Company Name + Tax Identification Number (CUI) of the companies accepting the Payvent Tag.

4.4.7

The Tag may not be used as a payment method with the following suppliers of goods and/or services:

To be completed with the Company Name + Tax Identification Number (CUI) of the companies that do not accept the Payvent Tag.

4.4.8

The list of Contractual Partners accepting payment with the Tag may be modified at the sole discretion of the Organizer during the Event.

4.5 Balance Check
4.5.1

You have the right to check the available balance on your Tag at any Contractual Partner’s point of sale, at any Organizer point of sale, or at the Credit Points within the Event.

You agree that the database and the balance records maintained by ASOCIATIA CULTURALA REF regarding the Tag balances shall be final and binding.

4.6 Withdrawal of the Unused Balance

Within the Event, the Organizer:

allows the withdrawal of the unused balance.

You may obtain a refund of the unused balance, excluding bonus amounts and excluding amounts preloaded by the Organizer.

Bonus amounts and Organizer-preloaded amounts are non-refundable and cannot be paid out under any circumstances.

During Rockstadt Extreme Fest 2026, the Organizer provides the following refund methods:

Only during the Event, at the Credit Points:

THROUGHOUT THE ENTIRE EVENT UNTIL SATURDAY (05:00 AM, 01.08.2026) + TRANSFER AND REFUND STARTING FROM OCTOBER AT THE ROCKSTADT LOCATION;
FOR ONE-DAY TICKETS, THE REFUND IS MADE ON THE DAY FOR WHICH THE TICKET IS VALID WITHIN THE EVENT;
REFUNDS ARE ALSO AVAILABLE ON SATURDAY FOR THOSE WHO HAVE ACCESS ON THE EXTRA DAY (01.08.2026, UNTIL 02:00 AM).
Refund at the Credit Points

The balance loaded using cash and/or debit/credit card and/or online and remaining unused may be recovered exclusively in cash at any Credit Point within the Event area, only during the period:

27.07.2026, 13:00 – 01.08.2026, 05:00

To obtain a refund, you must present the Tag and ensure that it shows no signs of tampering.

The unused balance may be withdrawn, rounded to the nearest 1 LEU.

The Customer will also receive proof of the withdrawal.

The maximum amount that may be withdrawn is 1,000 LEI.

Please do not postpone the withdrawal of your balance until the last moment.

If the amount requested exceeds 1,000 LEI, the Operator is entitled to verify your identity and request approval for the withdrawal from the Organizer.

The Customer understands that this procedure may require additional waiting time for approval.

does not allow withdrawal of the unused balance

Please be advised that during Rockstadt Extreme Fest 2026, the Organizer does not allow refunds of unused balances.

You declare and understand that by using the Tag during the Event, you waive your right of withdrawal and that any remaining unused balance cannot be refunded under any circumstances.

The unused balance remaining on the Payvent Tag shall remain the property of the Organizer and may not be used at any future edition of the Event.

4.7 Cancellation and Replacement of the Tag
4.7.1

You must immediately notify a member of staff at one of the Credit Points or the Help Desk if your Tag has been lost, stolen or damaged, or if you know or suspect that someone has used the credit on your Tag or knows your User identification code or password (if you have created an online Account), together with any other information reasonably required to verify your identity or to deactivate, suspend or cancel the Tag.

4.7.2

The cancellation and/or replacement of a lost, damaged or stolen Tag may only be carried out if that Tag has previously been registered by the Customer on the website or in the application.

If the Tag has not been registered, the old Tag cannot be cancelled and/or replaced.

We cannot guarantee that your Tag can be completely blocked.

If you have not registered your Tag online, we may not be able to block your Tag.

4.7.3

Replacement of a lost or damaged Payvent Tag may be requested in person at a Credit Point or the Help Desk by providing the identity of the person requesting the replacement, which must match the credentials associated with the Payvent Tag to be replaced.

If the requested information is not provided, the Operator is not obliged to carry out the replacement.

The replaced Payvent Tag is cancelled once the balance has been transferred to the new Tag.

The transfer is instantaneous.

4.7.4

In the case of a damaged Tag, the old Tag must be presented and cancelled in order to receive a new Tag.

A new Tag may only be requested from a Credit Point or the Help Desk.

The balance from the old Tag may only be transferred to the new Tag if the old Tag had previously been registered and cancelled.

4.8 Complaints
4.8.1

During the Event, complaints may only be submitted if the Tag is also presented.

By accepting this document, You and ASOCIATIA CULTURALA REF agree that any claims arising from the legal relationship established herein may only be enforced within the time limits provided by law.

5. PROCESSING OF PERSONAL DATA

ASOCIATIA CULTURALA REF processes your personal data in accordance with the applicable legislation and its Privacy Policy available at:

Please consult these documents for complete information regarding the processing of your personal data by ASOCIATIA CULTURALA REF and the manner in which you may exercise your data protection rights.

6. LIMITATION OF LIABILITY
6.1

We make every effort to provide you with a functional cashless system, but we do not guarantee or represent that:

a) the cashless system will operate without defects or will only partially operate during the Event;

b) the use of the Tag, the website or the application will be uninterrupted and/or error-free;

c) points of sale will always be available at the Contractual Partners during the Event.

In such situations, the Organizer will provide an alternative solution for Customers.

6.2

We shall not be liable for any loss or damage suffered by You or any third party resulting from a lost, stolen or damaged Tag, nor for any loss or damage resulting from the use of your Tag or your online Account without your authorization, or from the inability to access your online Account, unless this is demonstrably the direct result of our intentional misconduct or gross negligence.

6.3

Our liability in connection with the use of the Tag and/or the Account, regardless of the legal basis for such liability, shall at all times be limited to direct damages and shall never exceed the amount of 1,000 LEI (the maximum amount that may be loaded onto a Tag).

6.4

Users expressly agree to release ASOCIATIA CULTURALA REF from liability for any judicial or extrajudicial action arising as a result of the improper or fraudulent use of the website or the application.

6.5

ASOCIATIA CULTURALA REF shall not be liable in any manner or to any extent whatsoever for the card payment processing service.

ASOCIATIA CULTURALA REF shall not be responsible for any errors and/or fraud arising from or related to this service.

However, although the payment services are provided and managed entirely and independently by our payment service providers, ASOCIATIA CULTURALA REF will take all reasonable measures to reduce, as much as possible, the risk of such errors and/or fraud occurring.

6.6

In the event of force majeure, ASOCIATIA CULTURALA REF and/or its operators, directors, employees, branches, subsidiaries and representatives shall be fully exempt from liability.

Cases of force majeure include, but are not limited to:

technical equipment failures;
internet connection failures;
telephone connection failures;
computer viruses;
unauthorized access to the Website systems;
operational errors;
strikes;
war;
etc.

Customers waive any claims, demands, actions, liabilities, losses, damages, costs (including, without limitation, legal fees), expenses, judgments, decisions, fines, settlements or any other obligations resulting from or related to any action of the User in connection with the use of the Payvent Service or any other aspect related to the Payvent Service.

7. AMENDMENT OF THE TERMS AND CONDITIONS
7.1

The Organizer has the right to unilaterally amend, at any time, these Payvent Tag Terms and Conditions, as well as any other relevant policies, by publishing an amended version on:

7.2

Please check the Event website from time to time to review any changes we may have made, as your continued use of the Payvent Tag and/or the services associated with the Payvent Tag after these Terms have been amended shall constitute your acceptance of such amendments.

8. INTELLECTUAL PROPERTY
8.1

All intellectual property rights relating to the Tag belong to Payvent.

You have no intellectual property rights in the Tag or the Payvent Service, or in any improvements or variations that may be made thereto.

8.2

The materials and information accessible through the Website, the Website content and graphic elements, including, but not limited to, all text content, as well as the technical sources of all present and future services and functionalities, unless another owner is expressly indicated, the source code of the pages, as well as any other material transmitted in any form to and from Users (through direct viewing on the Website, newsletters, etc.), belong to Payvent and its partners and constitute the content of the Website.

8.3

The content of the Website, regardless of the section in which it is located and regardless of its type, may be used exclusively for personal purposes.

Any use of the content by third parties for purposes other than personal use may only be carried out with the prior express written consent of Payvent.

Accordingly, it is prohibited to copy, reproduce, publish, transmit, sell, distribute, in whole or in part, or modify the content of this Website or any part thereof for purposes other than personal use, except for the following exceptions:

8.4

Payvent reserves the right to take legal action against any person and/or entity that violates the above provisions in any manner.

9. APPLICABLE LAW. DISPUTES
9.1

Your rights and obligations and those of ASOCIATIA CULTURALA REF, as provided in these Payvent Tag Terms and Conditions, as well as all legal effects arising therefrom, shall be interpreted in accordance with and governed by the laws in force in Romania.

Any dispute arising out of or in connection with these Terms and Conditions shall first be settled amicably.

You agree that, if an amicable settlement cannot be reached, the dispute shall be resolved by the competent court having territorial jurisdiction over the Municipality of Brașov.

10. FINAL PROVISIONS
10.1

Should any provision of these Terms and Conditions be declared null and void, such provision shall be removed and shall not affect the validity, legality or enforceability of the remaining provisions.

The Parties agree that, once the invalid provision has been removed, it shall be replaced by another provision that reflects the spirit of these Terms and Conditions.

10.2

Failure or delay in exercising any right, power or remedy provided by these Terms or by law shall not constitute a waiver of such right, power or remedy.

10.3

These Terms and the documents referred to herein constitute the entire agreement between You and the Organizer with respect to the Voucher, the Payvent Tag and the Payvent Services, and supersede any prior agreement or understanding between the Parties relating thereto.

10.4

The Parties agree that they have not entered into this Agreement in reliance upon any statement, representation, covenant, warranty, undertaking or understanding (whether made negligently or innocently) by any person (whether or not a party to this Agreement), except as expressly set out in these Terms.

10.5

These Terms apply only to your relationship with the Organizer in respect of the Tag and the associated services and do not affect (and are therefore in addition to):

any terms and conditions governing tickets to the Event and/or entry into the Event areas;
any agreement between You and a supplier of goods or services at the Event (including any statutory rights you may have as a consumer).
10.6

We have the right to assign our rights and benefits at any time, without prior written notice or your consent, and we are entitled to subcontract any of our obligations under these Terms.